Who funds the SAFE Program grants?
The SAFE Program grants are funded by the United States Agency for International Development (USAID) Uganda. The grant funds are awarded through the SAFE Program, subject to the availability of funds from USAID Uganda.
USAID and the SAFE Program reserve the right to officially terminate any grant contract agreement.
Who is eligible for SAFE Program grants?
Registered Civil Society Organizations (CSOs) including Community Based Organizations (CBOs), Faith Based Organizations (FBOs) and Traditional Institutions that have an established track record of successful implementation in areas related to the goals of the SAFE Program are eligible.
The SAFE Program encourages new, innovative ideas that do not duplicate previously implemented projects in Uganda. The SAFE Program anticipates that the grants will be used to support Ugandan organizations working to improve access to justice, particularly regarding land disputes, and facilitating reintegration, peace and reconciliation activities throughout Uganda.
Full eligibility criteria can be found in the handout titled “SAFE Grants Program: Grant Criteria”.
How do I apply for a SAFE Program grant?
USAID Uganda Supporting Access to Justice, Fostering Equity and Peace (SAFE) Program Plot 9, Yusuf Lule Road - Nakasero P.O. Box 75130, Kampala, Uganda Tel: +256414531206 E-mail: firstname.lastname@example.org Website: www.safeprogram.ug
What happens if a grantee fails to complete a project within the timeframe on the Grant Agreement?
It is important for the grantee to adhere to and fulfill the terms and conditions of the Grant Agreement.
In extraordinary circumstances, and with strong justification from the grantee, the SAFE Program and the grantee may modify the agreement and agree to a non-cost extension.
However, if the grantee fails to comply again, the SAFE Program reserves the right to recover any equipment purchased under the grant and/or terminate the Grant Agreement after prior discussion with the grantee.
What is important for every prospective applicant to note is that the life of any grant cannot exceed 12 months or extend beyond August 2017.
If I receive a grant from the USAID SAFE Program, will I have to undergo a financial audit?
Yes; The Grant Evaluation Committee (GEC) will review financial reports and expenditures for SAFE Program-funded projects regularly. In addition, grantees must agree to maintain their records for possible audit for a period of up to three years.
As a matter of policy, the SAFE Program encourages grantees to commission annual external financial audits as evidence of sound financial management. If a grantee undergoes an external audit that includes a review of SAFE Program funding, a copy of the final audit report shall be forwarded to the SAFE Program for review.
What are examples of what I can and cannot ask for in the budget?
An organization’s proposal may include only those items in the budget that are needed specifically to conduct the SAFE Program-funded project.
SAFE is not able to provide any funding to active duty members of the military or police. This includes salaries, honorariums, transportation, lodging, and funds for security service from the police.
SAFE can pay honoraria or consulting fees for academics or professionals providing “intellectual products,” such as expertise or acting as a facilitator or lecturer.
However, we cannot provide any funding for salaries or honoraria for Ugandan government officials.
SAFE cannot pay for an organization’s routine operating costs such as rent, electricity, overhead, and telephone bills.
SAFE cannot pay for any form of tax or value-added tax associated with expenses incurred on the SAFE small grant project. SAFE will not provide funding for construction costs.
Funding for staff salaries of an organization will be considered only for that portion of a staff person’s time that is devoted exclusively to the SAFE-funded project. The portion of each person’s time listed in the budget must be specified (e.g. full-time, 20% of time, etc.)
Can I purchase things myself and then charge SAFE afterwards?
All expenses must be detailed in the Grant Agreement, so the SAFE Program and grantee agree on all expenses before the commencement of the project.
If a grantee encounters unexpected circumstances within the time frame of the project, they may request assistance from the SAFE Program, but they may not make a purchase and request reimbursement later.
Are expenses made prior to or after the end of the Grant Agreement reimbursable?
All expenditures must be allowable as per the specific terms of the agreement, which is signed before the project commences and before SAFE funds are availed to a grantee.
Only expenses for purchases made after the start of the Grant Agreement and prior to the end of the Grant Agreement are allowed.
Can I receive other donor funding for my proposed activity?
If other donor funding is agreed upon prior to the signing of the Grant Agreement, then details of the funds should be included in the proposal and financial statements. If, however, donor funding opportunities become available after the signing of the Grant Agreement, then:
- All details must be discussed with SAFE prior to the use of any such funds for activity on the SAFE-funded project, and
- Such funding may be allowed if an increase in project output is expected and reasonable. The grantee must demonstrate ability to track each donor’s funding separately and accurately.
Is cost sharing by the applicant required?
NO; however, cost sharing by the applicant is preferred and can be taken into consideration during grant proposal evaluation. Such cost sharing may be cash or in-kind contributions.
Can CSOs apply for more than one grant?
YES; but each proposal will be subject to equal competition with other applicants.